Official Transcript Requests

Transcript Ordering is provided through the National Student Clearinghouse.  Transcript Ordering allows you to order official transcripts online at any time day or night.  You can order as many transcripts as you like in one online session using any major credit card.  Real‐ time email and mobile text alerts keep you up‐to‐date on the status of your order.  You can also track your order on the Transcript Ordering Web site. 

*Electronic transcripts are available for select institutions listed below.*

National Student Clearing House, Enrollment Reporting, Research, Verification and Transcript Services

Official Transcripts  IGETC/ CSU GE Certification   Grades/ Unofficial Transcripts 

IGETC/ CSU General Education Certification

IGETC (Intersegmental General Education Transfer Curriculum) and CSU General Education certification verifies that a student has completed all lower division general education requirements for the UC or CSU. The IGETC can be used for UC and CSU. The CSU Certification is for CSU only. Certification is reported on your official transcript.  Please complete the IGETC/CSUGE Certification Request Form and submit to the Admissions and Records Office.       Note: Average processing time is 2 - 4 weeks, Rush service is not available to certify an IGETC or GE Certification. 

Grades and Unofficial Transcripts  

Grades and Unofficial transcripts may be obtained by logging into your My Hartnell portal and logging into PAWS Self Serve . This free service is available for students who attended Hartnell College from 2000 to the present. 

Office Hours: Monday - Thursday: 8am - 5pm,  Friday 8am - 1pm.

institutions eligible for electronic transcript delivery

During the Transcript Ordering through the National Student Clearinghouse, when asked, "How do you want your transcript sent" please select "mailed". Our system will automatically send your transcript electronically as long as your institutiuon is listed below.

If your institution is not listed, transcripts will be sent out by mail.

Hartnell College can send electronic transcripts to all California Community Colleges. 

Hartnell College can send electronic transcripts to the below California State Universities:

  1. CSU Bakersfield
  2. CSU Cal Poly Pomona
  3. CSU Channel Islands
  4. CSU Chico
  5. CSU Dominguez Hills
  6. CSU East Bay
  7. CSU Fresno
  8. CSU Fullerton
  9. CSU Humboldt
  10. CSU Long Beach
  11. CSU Los Angeles
  12. CSU Monterey Bay
  13. CSU Northridge
  14. CSU Sacramento
  15. CSU San Bernardino
  16. CSU San Diego State
  17. CSU San Francisco State
  18. CSU San Jose State
  19. CSU San Marcos
  20. CSU Sonoma

Hartnell College can send electronic transcripts to the below Universities of California:

  1. UC Berkeley
  2. UC Riverside
  3. UC San Diego
  4. UC Santa Barbara
  5. UC Santa Cruz

Hartnell College can send electronic transcripts to the below institutions:

  1. CA Baptist University
  2. National University
  3. University of Massachusetts Global
  4. University of Oregon
  5. University of Phoenix
  6. University of Southern California 
  7. Western Governors University *(Unavailable at this time)*

Frequently Asked Questions

Click on the official transcript button above. You will be redirected to the National Student Clearinghouse. Fill out your information and pay the required fees.
The RUSH transcript request will be processed within one working day of receipt. All transcripts are delivered through the regular U.S. Postal Service. We do not offer an overnight mail delivery service.

The requests will be processed within one working day of receipt. A valid photo I.D. is required at the time of pick up. The transcript will be ready to pick up after 12 pm the following working day of receiving the Rush Service Request. The transcript may be picked up at the Admissions & Records Office located inside the Student Services Building B on the Main Campus. The office is open Monday - Thursday 8:00 am - 5:00 pm and Fridays 8:00 am - 1:00 pm. Contact us at (831) 755-6711 or

Allow up to 15 business days for your transcript to be processed.

RUSH transcripts are processed throughout the year, except :

  • 2 weeks before & the first 3 weeks of the start of the Fall semester
  • Last week of the Fall semester thru the first 3 weeks of the start of the Spring semester.
  • Last week of the Spring semester thru the first 2 weeks of the start of the Summer term.



Who To Contact

  • Admissions and Records
    Phone: (831) 755-6711 Fax: (831) 759-6014
    Building: B - Student Services
    Office: B-121
    B - Student Services